Privacy policy

Privacy policy

Introduction

We are a social network and an online platform for companies and professionals. People use our services to obtain business transparency among the many contacts who are members of ZonAI.

Our registered users share their professional identity and interact with their network of contacts, while also being able to view relevant content.

At ZonAI, we respect the privacy of our users and are committed to protecting the personal and business data collected through our business social network.

In this Privacy Policy we explain how we collect, use, share, store and transfer information. We also inform you of your rights.

What processing do we carry out with your personal data?

In compliance with Regulation (EU) 2016/679 on the Protection of Personal Data (GDPR) and Organic Law 3/2018 on the Protection of Personal Data and guarantee of digital rights (LOPDGDD), we inform you that your personal data may be subject to some of the following processing activities:

  • Own accounting and bookkeeping management, as data controller.
  • Collection of data for our own tax management.
  • Security controls over technical and organizational measures in the applied software.
  • Personal Data Protection.
  • Sales / Provision of Services.
  • Email management.
  • Management of incidents and/or security breaches.
  • Management of our own legal matters.
  • Maintenance of IT systems.
  • Business contact network.
  • Sending of communications.

Who are we?

We are responsible for the processing of your data. Therefore, we expressly, precisely and unequivocally inform both the data subjects and the competent authorities of the following aspects related to the data controller:

  • Business Network ZonAI, S.L.U.
  • B22536569
  • C/ Historiador Juan Torres Fontes, 4, 30011 – Murcia (Murcia), Spain
  • info@zonai.es

What do we use your personal data for?

In this organization, we may process your personal data for the following purposes:

  • Verify that all necessary technical measures are being implemented for proper management of personal data in the applied software.
  • Manage information requests received from data subjects regarding our products or services.
  • Exclusive management of internal incidents detected in complying with GDPR requirements.
  • Carry out advertising campaigns to promote our services and/or products.
  • Manage any legal issues affecting the company.
  • Manage, maintain and repair IT storage systems.
  • Actions required to carry out our own tax and accounting management.
  • Comply with the principle of limited storage period for personal data.
  • Comply with the requirements set out in the GDPR and the LOPDGDD.
  • Send communications using the contact details you provide.
  • Provide business transparency among multiple contacts.
  • Share your profile information with other ZonAI members.
  • Allow the data subject to generate executive reports.

The personal data you provide will be retained while the contractual relationship lasts or, where appropriate, until you exercise your right to object or withdraw the consent given. To do so, you may send an email to the address indicated in the section relating to the controller.

Why do we use them?

We are legitimized to process your personal data for the following reasons:

  • Your unequivocal, informed and express consent, in those cases where it is legally required, without, in any case, the withdrawal of such consent conditioning the execution of other processing based on a different legal basis, and without this withdrawal affecting the lawfulness of processing prior to the withdrawal.
  • A legal obligation of the data controller.
  • The execution of the service provision contract and/or sale of the corresponding products entered into by you.
  • The legal basis for processing your data is the legitimate interest of the controller. This legitimate interest is based on a prior proportionality or balancing test between the controller’s legitimate interest and the interests or rights and freedoms of data subjects. This balancing has involved an assessment of the interest, an assessment of the impact of the processing on data subjects, the balance between the two concepts, and the implementation of additional safeguards. Since the final balancing result is favorable to the controller, the processing may be carried out in accordance with applicable personal data protection regulations. For any questions or clarifications, you may contact us via the email provided in the section relating to the controller.

With whom may we share your personal data?

Your personal data may be communicated to the following entities and bodies:

  • Tax Agency
  • National Data Protection Authority
  • Companies Register
  • Website
  • Social networks

What data do we process and how did we obtain it?

The categories and types of personal data that we process in our organization are as follows:

Informational data:

  • First name and last name
  • Telephone number
  • Email address
  • City / locality

Academic data:

  • Academic results from internships or practical training carried out
  • Education / training

Family characteristics:

  • Language
  • Country of residence

Employment details:

  • Profession
  • Job position

Commercial information:

  • Company or business

In any case, ZonAI does not collect data considered especially sensitive by the GDPR, such as: race or ethnic origin, political opinions or religious or philosophical beliefs, trade union membership, health, sexual activity or orientation, biometric or genetic data.

It is the responsibility of the data subjects that the data provided are true, accurate, complete and up to date, and they will be solely responsible for any damage or loss, direct or indirect, that may be caused as a result of failure to comply with this obligation.

The personal data we process in our organization come from the data subject and/or their legal representative.

Can you invite third parties?

You can invite someone to join ZonAI. If you send a contact request or allow another member to become your contact, the invitation will contain information about your network, as well as basic profile information (for example, name, profile photo, position or country).

How will you know if the Policy has changed?

Before making material changes to this Policy, we will notify you. You will have the opportunity to read the revised Policy before deciding whether to continue using ZonAI. If you do not agree with any of the changes, you may close your account.

However, if you continue to use our Services after we publish or send a notice about changes to this Privacy Policy, it implies that the collection, use and sharing of your personal data are subject to that updated Privacy Policy from its effective date.

What rights can you exercise?

We guarantee the exercise of the rights you have in relation to the processing of your personal data. In particular, we inform you that you have the right to:

  • Obtain confirmation as to whether or not your data are being processed.
  • Exercise the right of access to the personal data we hold, obtaining information about the purposes of processing, the categories of data processed, any recipients, the storage period, the source of the data and, where applicable, profiling or automated decision-making.
  • Exercise the right to rectification. To this end, we remind you that the personal data we hold must always be an accurate reflection of reality, so please do not hesitate to exercise your right if any data are modified, changed or cancelled. You guarantee that the personal data you have provided us by any means are true and accurate, and you undertake to notify any change or modification to them, being solely responsible for any loss or damage caused to the controller or any third party as a result of the communication of incorrect, inaccurate or incomplete information.
  • Object, on grounds relating to your particular situation, to the processing of your data, in which case our organization will cease processing them unless there are compelling legitimate grounds that prevent this.
  • Request the erasure of your personal data when, among other reasons, they are no longer necessary for the purposes described above or when we no longer have a legal basis to process them.
  • Request the portability of your data when processing is carried out by automated means and is based on a contract with our entity or on your consent. In such cases, you will have the right to receive your personal data in a structured, commonly used and machine-readable format, or to have them transmitted directly to another controller, where technically feasible.
  • In certain circumstances, request the restriction of processing of your data, in which case we will only store them for the exercise or defense of legal claims.
  • Object to automated decision-making, including profiling. These rights may be exercised free of charge, except in cases legally provided for, by means of a written and signed request made by you or, where appropriate, by your representative, addressed to the controller at the addresses provided for this purpose in the first section, or in person at any of our offices.
  • You also have the right to lodge complaints with the Spanish Data Protection Agency (on the website https://www.aepd.es/) or with the relevant supervisory authority.
  • Furthermore, you may go to the Courts of Justice to claim compensation.
  • Likewise, you have the right to withdraw your consent, with the same ease with which you gave it. To do so, you may go to our website, where you will find the information necessary to quickly and easily revoke the authorization we have been granted to send such communications. You may also send an email to the address indicated in the section relating to the controller.

Lastly, we inform you that for each processing of your personal data, we determine the possible threats and impacts that may arise as a result of such processing, mitigating or eliminating, where possible, potential harm by implementing the corresponding security measures, which are periodically reviewed to determine their effectiveness. Our control system also allows us to comply with the principles governing the processing of your data, and we can demonstrate to the data subject the principles of purpose limitation, storage limitation, data minimization, and integrity and confidentiality. Finally, we also inform you that you will periodically receive surveys that allow us to know your opinion regarding any suggestions related to the processing of your personal data, as well as to be able to comply with the principles of transparency and accuracy of the data processed.

For any questions or clarifications, you can contact us via the email address provided in the first section.

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